Privacy Policy

Effective Date: May 3, 2025

This Privacy Policy explains how Zulu Academy ("we", "our", or "us") collects, uses, and protects your information when you use our services, including our website, dashboard, and Discord bot ("the Service"). It is designed to comply with the General Data Protection Regulation (EU) 2016/679 ("GDPR").

1. Information We Collect

  • Account Information: Email address, name, Discord ID, and authentication provider (e.g. Google).
  • User Input: Training requests, application submissions, feedback, and communications.
  • Usage Data: Browser type, operating system, IP address, time zone, and access logs.

2. How We Use Your Information

  • To operate and maintain the Zulu Academy platform and Discord bot.
  • To provide personalized features like your dashboard and training records.
  • To communicate with you about your account, training, or support inquiries.
  • To ensure the security and integrity of our platform.

3. Data Sharing

We do not sell or share your personal data with third parties. Access is limited to authorized Zulu Academy staff for operational purposes only.

4. Data Storage & Security

We store your data securely using industry-standard practices. While we take reasonable measures to prevent unauthorized access or disclosure, no system is completely secure.

5. Your Rights Under GDPR

As a data subject under the GDPR, you have the following rights:

  • Right of Access: Request a copy of your personal data.
  • Right to Rectification: Request corrections to inaccurate or incomplete data.
  • Right to Erasure: Request deletion of your data ("right to be forgotten").
  • Right to Restrict Processing: Request a temporary halt to data processing.
  • Right to Data Portability: Receive your data in a structured, commonly used format.
  • Right to Object: Object to data processing based on legitimate interests.
  • Right Not to Be Subject to Automated Decision-Making: You will not be subject to decisions based solely on automated processing.

To exercise any of these rights, please contact us with the email provided.

6. Use of Cookies

Zulu Academy may use essential cookies or local storage to improve user experience and maintain session state. We do not use third-party tracking cookies or analytics platforms.

7. Changes to This Policy

We may update this Privacy Policy as required. Significant changes will be communicated via our website or Discord server. Continued use of the Service after updates constitutes acceptance of the new terms.

8. Contact & GDPR Requests

For general inquiries or to exercise your GDPR rights, please contact our Data Protection Officer:

  • Name: Kai Simpson
  • Email: kaiysimpson@gmail.com
  • Discord Server: Contact an admin in the Zulu Academy Discord server.